Frequently Asked Questions

With the launch of the University's Playbook for Our Safe Return on June 26, 2020, the information below has been incorporated into the kettering.edu/covid-19/return2campus page. Please refer to that page for all new updates and information.

Preparation for Safe Return

In addition to extensive cleaning and sanitation of all areas of the campus, teams of faculty, staff and students have been working to research, evaluate, monitor and define the steps we will need to take over the coming weeks to ensure our safe return to campus.

These teams are currently refining elements of our return-to-campus plan. This Playbook for Our Return to Campus will be shared with the University community mid to late June. Weekly updates are also communicated directly to all student, staff and faculty via email and shared on our website and social media platforms.

Our Playbook will address a wide range of University operations, including:

  • Academics, including courses, scheduling and use of alternative course delivery
  • Academic, dining, on-campus residential and common space redesign to facilitate social distancing
  • On-campus testing and contact tracing, including pre-testing, testing during the term, isolation and provisions for medical care and isolation/quarantine if needed
  • Residential living and off-campus housing 
  • Wellness including mental and physical well-being 
  • Student activities, Greek Life and Clubs 
  • Dining services
  • PPE supplies and equipment
  • Enhanced cleaning and sanitization

Two washable, Bulldog branded masks will be given to every employee and student. Additional paper face masks have been acquired to be available. Additional masks for purchase are being ordered for the C-store and online to be available in the next few weeks.

Everyone will receive a special Return to Campus Kit that includes Bulldog face masks, hand sanitizer, no-touch tool, forehead thermometer strips and more.

In March, the University’s facilities and maintenance teams provided extra disinfecting wipes and installed additional hand sanitizer stations throughout campus. Even more are currently being added prior to the return of employees and students.

Physical and digital signs will be posted to encourage social distancing throughout campus and in higher traffic areas, restrooms, and at elevators and stairways.

Workspace modifications are underway. These safety precautions include the installation of sneeze guards, relocation of furniture, addition of pedestrian barriers, etc.

In addition to modifications made to physical spaces to allow for safe social distancing and sanitation (detailed below), some classrooms with face-to-face instruction have been identified as stationary – meaning faculty rotate locations without requiring students to move between rooms.

  • Classrooms and Labs will meet the following specifications:
    • Seating arranged to meet the social distancing requirements and thoroughly cleaned and disinfected on a regular basis.
    • Protective shields installed on instructor’s stations.
    • Capability for live streaming of classes.
  • D-spaces and general computer labs in the AB and Mott Center will be temporarily closed. Access to general computer lab machines will be provided over the network through KUCloud.
  • Students will be required to wear face masks in all campus buildings, classrooms and labs (Every student will be provided two washable Bulldog cloth face masks in their Return to Campus kit).

Access to free on-campus COVID-19 testing has been arranged sufficient to serve all employees and students. Hand-held infrared thermometers have been purchased to assist in screening processes.

Campus News

If you are a student, you may only come to campus for dining services (details below) or to visit the Wellness Center, both located in Campus Center. Identified essential employees also are allowed on campus.

Only employees designated by their department head as deemed essential in providing student-centric services to prepare for the start of the Summer Term will be on campus; all other employees are to continue to work remotely. A phased in return to work for employees began Monday, June 15. Those returning to campus will be required to have their temperature taken, receive a free COVID-19 test and wear a face mask while in public spaces on campus and in workspaces when more than one person is present.

Workspace and common space modifications are underway.  These include rearranging furniture and desks to allow for social distancing, signage, clear barriers in receiving areas and more.

No, and at this time there are no students currently residing in Thompson Hall. Thompson Hall will remain closed to students through the end of the term as the University performs routine repairs and repeated disinfection in preparation for future occupancy. It will reopen to students at the beginning of the summer term as previously scheduled. However, for summer term 2020 we will suspend our first-year student on-campus residency requirement, permitting entering students to elect either to live in Thompson Hall or to commute to campus if they feel more comfortable doing so.

Thompson Hall dorm rooms (unoccupied since April) have undergone maintenance services and thorough cleaning and disinfection. The following will be implemented for Summer Term with the upcoming arrival of students.

  • A combination of electrostatic mist and/or spray-on disinfectant will be used to clean surfaces.
  • Twice daily disinfecting of all bathrooms, lounges and common areas and high-touch surfaces such as doorknobs, faucets, toilets, etc.
  • Disposable disinfection wipes will be available at the front desk for students to wipe down commonly used items such as cell phones, laptops, controllers, etc.
  • KDS continues to offer carry-out only service will be provided from 11 a.m. to 1 p.m. in the Sunset Room for students that includes free hot lunch along with dinner for that evening and the next day’s breakfast.  Essential employees still on campus can also take a free hot lunch to go during the same time.
  • June 19 will be the last day for current food operations in Sunrise and C-store until reopening after Zero Section (June 19-July 10). Einstein’s remains closed through early July (reopening details are being finalized now). 
    • Additional social distancing and safety measures continue to be implemented including social distancing signage, sneeze guards, etc
  • The C-store is open daily from 11 a.m. to 1 p.m. for non-cash sales.
  • Campus Safety, located in the Campus Center, is open and are patrolling the campus.
  • The Wellness Center, also located in the Campus Center, continues to offer mental and physical well-being services to students from Monday-Friday 8 a.m. to 4:30 p.m., with a nurse onsite during those hours. It can be reached by calling (810) 762-9650. In addition, there is the 24-hour Student Assistance Program Telephonic Counseling at (855) 774-4700. For more information, go to kettering.edu/undergraduate-admissions/campus-life/health-wellness.
  • Facilities/Auxiliary Services crews continue to maintain and sanitize all areas of the campus.
  • Student Support services offered virtually:
    • The Registrar’s Office - Students’ registration issues, drop/add requests, and other requests related to student record management. (810) 762-7476 or registrar@kettering.edu
    • The Academic Success Center (ASC) – Student needs and support with advising, ADA accommodation, etc.  (810) 762-9775 or academicsuccess@kettering.edu
    • The Office of International Program (OIP) - International student affairs, travel related requests and issues, study abroad preparation, and international partnership management. (810) 762-9869 or international@kettering.edu
    • The Library will continue to provide support to faculty and students in accessing library resources virtually including electronic textbooks. (810) 762-7814 or library@kettering.edu
    • The Student Life Office provides student engagement support through clubs and organizations, Greek Life, Recreation Center, Residence Life, Health and Counseling and the Office of Multicultural Initiatives at (810) 762-9871 or studentlife@kettering.edu

Students who were scheduled to reside in Thompson Hall, have already been given a prorated credit for room and board for the beginning weeks of the term, and account credits and/or refunds will be issued for students for the loss of access to room and board over the remaining weeks of the term. Please contact studentaccounts@kettering.edu with any questions.

At this time, all on-campus events have been cancelled, postponed or modified. Events that can be rescheduled are being evaluated for future dates, and those that can be delivered in different platforms, such as campus tours, are now available virtually.

Currently, all University-sponsored travel for faculty, staff and students is cancelled regardless of the state of planning or the nature of any commitments made in support of that travel. 

At this time and until further notice, all University-related non-essential domestic air travel is prohibited.  

While Kettering’s policies do not regulate personal or non-University-sponsored travel, they do regulate the conditions upon which individuals will be allowed to return to campus afterward. We strongly urge extreme caution and judgment when considering personal domestic travel.

Any student, faculty or staff member planning future University-related travel domestically should follow existing protocols and approvals before confirmation. 

Those planning overseas travel (irrespective of CDC status) must follow existing approval processes as outlined by the Office of International Programs (OIP), observing any temporary restrictions imposed by the University.

Questions not addressed here or on the website may be emailed to covid-19@kettering.edu.

Academics

Thompson Hall is closed to students through the end of spring term as University staff perform routine repairs and disinfection in preparation for future occupancy. It will reopen to students at the beginning of summer term (which starts July 13), and the University is waiving its first-year student on-campus residency requirement for summer term to allow students to either opt to live in Thompson Hall for summer term or live off campus and commute if they feel more comfortable doing so.

At this time, virtual classes will continue through the remainder of Spring Term. The University anticipates returning to face-to-face, on-campus delivery of instruction with the opening of the summer term on July 13. As we do, however, depending upon the circumstances and relevant CDC guidelines at that time, we may also need to implement prudent social distancing measures in the delivery of our courses and in our labs, facilities, and housing, as well as restrict temporarily some non-academic campus activities or modify how we conduct meetings and orientation activities.

Virtual learning classes are taught by the same faculty and the same curriculum and course requirements as before. While some procedures and activities have had to be modified to allow for learning in a virtual environment, the quality, content and high expectations for excellence both in faculty and students are still there.

  • Once the spring term ends, faculty will post A-F grades as normal for their students. Grades for winter term have already been posted.
  • All undergraduate students will be allowed to choose, by individual course, to take the letter grade that has been assigned, or to translate that grade to one of the following: 
    • “P” (Pass) for grades A to C-  
    • “LP” (Low Pass) for a grade of D (including D+)
    • “NC” (No Credit) for an F letter grade.
  • The default for all students will remain our normal A-F grading system.  So, if a student does not specifically elect the P/LP/NC option for a course, the issued A-F grade will be recorded on the transcript and used in the computation of the GPA as normal.
  • Upon designation by a student, the Registrar’s Office will convert an issued grade to a P, LP, or an NC on the student’s permanent transcript.  P, LP, or NC grades will not be used in the calculation of a student’s GPA.  
  • A student choosing to receive a LP in a course rather than a D or D+ may use that grade to satisfy Kettering pre-requisite or degree requirements or choose to retake the course for letter grade replacement credit in the future. The LP grade will not be used in the calculation of a student’s GPA.
  • If a student elects to take a P, LP, or NC grade in a course, the change on their transcript, once made, will be permanent and cannot be reversed.
  • The University will delay the awarding of spring degrees by two weeks to allow students in their final term sufficient time to make an alternate grade election decision. 
  • Consistent with Kettering’s grade change policy (which does not permit grade changes after degree completion), this option will not be available to students whose degrees have already been awarded.
  • FN (F for non-attendance) grades may not be modified and will be recorded on the transcript as normal.
  • Choosing to take a P, LP, or NC grade in a course will not affect a student’s ability to receive academic honors and distinctions, their academic standing, or their scholarship eligibility, as these grades will not affect a student’s GPA.  
  • The University will revert to its normal A-F grading system upon our return to on-campus delivery in summer 2020.
  • The Registrar will send direct communication to students to outline the specific procedure for making alternate grade elections.
  • All students should carefully consider the implications of choosing a P/LP/NC grade.  Many graduate schools and professional degree programs will not accept Pass/Fail or P/LP/NC grades for prerequisite courses. Pre-med students are especially cautioned as medical schools often do not accept these alternate grades on core science classes. 
  • Student with questions are encouraged to speak with their advisor or the Academics Success Center (ASC).
  • The window for students to change their grade designation will be:
    • Winter Term Election Period: May 18 – May 29
    • Spring Term Election Period: June 29 – July 10 

Hands-on learning is a hallmark of a Kettering education, and our faculty have developed innovative solutions to making them possible online.  or some labs, students use specially designed Lego kits or small electronics to perform experiments at home.  While other labs utilize software specifically designed for virtual platforms. Augmented with demonstration videos and data sets, students can still write up lab reports, plot data, analyze graphs, perform data calculations, predict results and complete error analyses.

While our educational delivery model has changed, students receive instruction from the same high-quality faculty, cover the same course content and earn the same credits as previously. Virtual learning makes possible labs, group projects, discussion and study groups and faculty interaction. In addition, all academic support resources remain available virtually, including advising, tutoring, library and thesis services. 

The University recently announced no tuition increase for the 2020-2021 academic year, and for those financially impacted by the current COVID-19 situation, the Kettering University Student Emergency Relief Fund has been established, utilizing institutional monies, to help students impacted by the COVID-19 crisis.  These funds will be applied to tuition billed by Student Accounts.  If your award results in a credit on your account, contact the Student Accounts Office to request your refund.  (If you have not yet set up direct deposit, please do so now so that when the funds are disbursed, you will be all set to receive your refund to your bank account.)

We have received an unprecedented number of requests, resulting in processing delays.  We process the requests in the order received and will correspond with each applicant as soon as possible.  Contact us at sef@kettering.edu if you have any questions.

The University recently announced no tuition increase for the 2020-2021 academic year, and for those financially impacted by the current COVID-19 situation, the Kettering University Student Emergency Fund has been established to directly assist with basic needs (housing, food, academic materials, technology), loss of Co-op and tuition assistance. Current students can apply on online through my.kettering.edu.

 

Room capacities are being reduced with chairs being removed from some larger classrooms and plexiglass shields are being installed as appropriate.  Classrooms are also being fitted with lecture-capture equipment so courses can be delivered synchronously by virtual platforms. Plans are to only utilize classrooms with two doors - one for entrance only, the other for exit-only.

Co-op

I worked for my Co-op company either remotely or in-person, for at least four weeks/160 hours.

Your Co-op term will count for credit toward graduation as long as both you and your employer complete the standard required evaluations for the Co-op term. The usual requirement of six weeks of full-time work has been reduced to four weeks for ONLY the 2020 Spring and Summer terms at this time.

I worked for my Co-op company either remotely or in-person, but for less than four weeks/160 hours.

If you have worked at your co-op employer, but for less than four weeks, please contact your Co-op Manager to discuss the situation. Determination of credit on these circumstances will be handled on a case-by-case basis. 

I worked for a different employer or volunteered on a regular basis throughout the Spring term.

If you have worked at a non-co-op position throughout the 2020 Spring or Summer term, you may be eligible for co-op credit. If you have worked for more than six weeks, you will be asked to write an Experiential Learning Report using the Experiential Learning Report Web Submission Form.  If you have worked at your position for less than six weeks, please contact your Co-op Manager to discuss this. Determination of credit on these circumstances will be handled on a case-by-case basis. 

I have a special circumstance that is not covered by the options above and might make me a candidate to exempt this co-op term.

Please reach out to your Co-op Manager individually to discuss any special circumstances that might require an exemption request. Appeals made to the Provost require a formal request written by your Co-op Manager. Decisions regarding exemption will be handled on a case-by-case basis.

Quick Links

https://my.kettering.edu/page/experiential-learning-report

https://my.kettering.edu/form/experiential-learning-report-submission-form

Each organization’s response has been different, and we continue to encourage our students to engage actively with both your Co-op employer and with your Kettering Co-op manager (contact information for the Co-op team is located here).

The Admissions and cooperative education teams have been reaching out to admitted students, current students and active Co-op partners to gather insight, information and guidance. The number of impacted students so far has been fairly limited, however, there are students whose Co-ops have been delayed, canceled or otherwise impacted. 

In addition to Kettering University Student Emergency Fund which provides direct financial assistance to current undergraduate and graduate students who apply, the Keep Me Kettering Fund proves Bulldogs back Bulldogs – as alumni, employees and others are generously donating money for scholarship opportunities for students. 

The University is also looking into options for students who have lost their Co-ops to take courses during that time and is assisting with finding other opportunities and employment.

 

Those participating in a Co-op are encouraged to contact their company's Human Resources department with any questions or concerns about employment status or unemployment eligibility.

The Kettering University Student Emergency Fund has been established to provide financial assistance to current undergraduate and graduate students impacted by the Covid-19 crisis. Those facing hardships including basic needs (housing, food and academic materials or technology), loss of Co-op wages, tuition expenses and other situations can request assistance through an online request form at my.kettering.edu (login/password required). Applicants must provide documentation to support the need. Questions can be addressed to  finaid@kettering.edu or through a virtual meeting with a team member through the application form.

Some of our graduating seniors have experienced interruptions in their thesis projects due to the COVID-19 pandemic. The interruptions could potentially delay their graduation. To address this, the University has developed an alternative thesis option that will allow them to complete the thesis requirement. The alternative thesis option will allow students to use a faculty-guided “Culminating Reflection Project” in lieu of a traditional thesis. We recognize that there may be a broader impact on those students who plan to graduate in the near future terms. We will continue to assess the situation and will communicate our plans as necessary.

Currently, ONLY graduating students in the 2020 Spring or Summer terms are eligible:

  • Students who have submitted an Application to Graduate and expect to graduate in either the 2020 Spring or Summer terms. These students will be notified by the ASC-Thesis Office that they are eligible and will receive detailed instructions.
  • Students that have not yet applied to graduate but expect to graduate in the 2020 Spring or Summer terms, must complete the Application to Graduate as soon as possible and then contact the ASC -Thesis Office.

For more information, contact thesis@kettering.edu.

Yes, if your Co-op employer can allow you to work onsite or to work remotely, students should continue their assignments and follow guidance from their employers about workplace policies. Many of our employer partners have shared their return to work plans: “Ford: Return to Work Manufacturing Playbook”, “Lear: Safe Work Playbook”,  and “Tesla: Return to Work Playbook”. 

​Students should report for their Co-op position and follow guidance from their employers about work policies. We strongly advise you to reach out to your employer as soon as possible to ask if there have been any changes and to confirm employment details.

The University will provide flexibility to help students meet their degree requirements for cooperative education when COVID-19 has impacted their previously agreed upon plans for employment. If you are a student whose Co-op employer has canceled your Co-op, please contact your Co-op site manager.

Currently students are required to complete six weeks and/or 240 hours of work to receive full credit for the term.

You can enroll in an academic term for summer, please contact the Academic Success Center. If you are currently employed at a Co-op site that expects you to report in July, you will need to consult your employer before this decision is made.

The health of our students is a priority.  Please talk with your Co-op manager and employer to discuss your concerns.  

Ask your employer about the possibility of working remotely. If remote work is not possible with your employer, ask if your Co-op position could be postponed until your next Co-op term.   If you feel you need additional assistance, your Co-op manager is happy to reach out to your employer as well.  Email your Co-op manager, and he/she will be in touch to gather additional information and discuss the next steps.

 

Please contact your Co-op manager and let them know what companies you have interviewed with.  You may also reach out via email to the person who interviewed you and express your interest.

Students should contact Kettering University’s Office of International Programs office for any questions related to work or travel visas. Co-op managers will work with students, employers and academic departments to determine how to best proceed based on their unique circumstances. 

Each student's situation will be considered on a case-by-case basis. Please contact your Co-op manager.

2020 Spring and Summer internships/Co-ops in the U.S. continue based on the discretion of the employer and the student. 

Co-op Employers

We recognize this is an unusual situation due to COVID-19.  If your student's workload has changed, please be creative and think of other projects or work they may be able to assist with that enables them to apply their knowledge and skills. Please explain to students that their work assignments may change due to your organization’s circumstances. Co-op is an academic requirement and we encourage you to be flexible so students are able to complete their degree requirements on time. However, if circumstances require you to alter your commitment, please let us know.

Yes, students on Co-op are full-time employees of your organization during Co-op terms and should follow the required procedures and policies of your organization. Given the current COVID-19 pandemic, we will support whatever works best for you and your student to have a safe work environment. We will happily work with you to make this transition.  Ideally, job responsibilities should remain almost the same, except that communication and supervision would happen remotely.

We encourage Kettering University students to honor their commitments unless it puts their health at risk. Understandably, some students may be nervous about travel or relocation. We are available to provide them with support and guidance. Your Kettering University Co-op Manager will work with you to determine how to best proceed.

Yes, if you are able to provide a work assignment for a student that may be different than expected and the student will gain some work experience, exceptions can be made.  Please contact your Kettering University Co-op manager to discuss.

Those participating in a Co-op are encouraged to contact your company's Human Resources Department with any questions or concerns about employment status or unemployment eligibility.

Yes, we are still moving forward with the 2020 Summer work term, with some adjustments.

All interviews have been requested to be conducted via phone and webcam. Shorter work terms have been approved for students, so later start date is no problem. Students need a minimum of six weeks to earn Co-op credit.

As this situation, evolves we will work with students on a case-by-case basis.

Admissions

While the Welcome Center will be open, campus tours will continue virtually until Aug. 15. The Aug. 1 on-campus Discover Open House has been cancelled.

Prospective students and families are able to visit campus through its virtual tours or schedule a virtual meeting with one of the Enrollment team members via phone or through Google Hangouts or GoToMeetings.

For more information, go to kettering.edu/undergraduate-admissions/visit.

The Admissions team is working and available to answer any questions. Get details and contact information at kettering.edu/undergraduate-admissions and kettering.edu/graduate-admissions.

Some of Kettering University's robust slate of pre-college programs scheduled June and July are now being offered as Virtual Camps. Go here for revised offerings for summer and beyond. As a note, program fees refunds will be offered if programs are canceled or offered in an adjusted format.

Health Services

Yes, it is open Monday-Friday 8 a.m. to 4:30 p.m., with a nurse onsite during those hours. It can be reached by calling (810) 762-9650. If you have serious or ongoing symptoms, you are encouraged to call your primary caregiver/doctor or urgent care.

The Wellness Center provides individual counseling to students who experience psychological, behavioral or learning difficulties whenever they occur. 

Students may reach crisis counseling at (855) 774-4700 anytime and from any location to speak directly to a licensed mental health specialists. Students in crisis should utilize our Student Assistance Program, available 24/7, 365 days a year, through Ulliance, a national leader in providing mental health services. This University-sponsored program provides confidential crisis assistance to students at no cost. 

For more information, kettering.edu/undergraduate-admissions/campus-life/health-wellness.

University employee assistance provider, Ulliance, offers free emotional support tools and tips. This special edition Life Advisor newsletter from Ulliance has suggestions for adults and children to help prevent and address potential anxiety caused by the COVID-19 health crisis. This service is free and strictly confidential. Employees or family members can contact Ulliance 24/7/365 at (800) 448-8326. More resources are also available on their website.

If you are ill or have been exposed to someone who has tested positive for COVID-19, call ahead before visiting your health care provider or the Wellness Center. Students should call their primary health care provider or the Wellness Center on campus at (810) 762-9650; faculty and staff should call their primary health-care provider and notify their supervisor.

Commencement

Commencement is a culminating and very important recognition of the enormous accomplishments of our graduates. However, as it also represents a large and concentrated public assembly of several thousand people, the University has determined that holding the June ceremony would not be prudent or permitted.

Rather than cancel or hold this important event virtually as some other institutions have, Commencement and related activities will be postponed to give our graduates and their families the opportunity to celebrate their achievements appropriately and safely. 

The University understands that whatever new date for the ceremony, it will conflict with the plans of some. Our decision has been informed, however, by surveys on this topic that we have conducted of our graduates and their families.

  • The 2020 Commencement ceremony will be Saturday, Oct. 10, 2020. 
  • The Honors Banquet will be the evening before on Friday, Oct.  9, 2020.
  • Given the size of the class, and depending upon demand for tickets, this may ultimately require us to divide the ceremony into two held at different times on the same date.  In the near future, we will survey our graduates and their families to assess the demand for guest tickets on this new date. Based upon these results, we will make a decision as to the number of ceremonies we will hold on commencement day. 

Our Community

In these trying times, several government guidelines and orders have been issued at all levels.

Kettering is committed to the safety of its community and is abiding by and informing our decisions by local, state and national guidelines and standing orders as they evolve.

The state of Michigan's Stay Home, Stay Safe executive order was lifted by Gov. Whitmer on June 1. The University has extended remote working policies for employees through June 15.

As of May 29, the City of Flint’s previous curfew was lifted and no longer in place.

Faculty, staff and students are pitching in to help as departments, individuals and as the institution as a whole. Here are some of the ways Kettering is pitching in for Flint and the University community as a whole:

  • In a partnership with Flint’s Hurley Medical Center, Kettering University’s Atwood Stadium hosted COVID-19 drive-through testing.
  • As part of its “Cabin Fever Initiative,” the University Rec Center provided exercise equipment and stationary activity to nearly 30 students living off campus. In addition to the resistance bands and jump ropes, the students received adult coloring books, cards, 3D models and puzzles. The Rec Center also has been posting at-home exercises, daily workouts and tips that don't require equipment on the University’s internal communications platform, my.kettering.edu.
  • On March 27, Kettering University donated much-needed additional medical supplies to both Hurley Medical Center and McLaren Flint. Each facility received 480 3M 8000 N95 masks, 120 mini bottles of hand sanitizer and 48 protective goggles to assist in their efforts to increase adequate supplies of PPE (personal protection equipment) for their medical staff.

The state of Michigan has established webpage, michigan.gov/fightcovid19, to provide an updated directory of volunteer opportunities throughout the state. Medical, community, public health and senior citizen care are among the categories which also include information on donating blood and a request form for those needing assistance for older adults. 

If you’d like to help Kettering’s students, you can contribute to the Keep Me Kettering Fund, that provides scholarships to students.